- Recruit co-instructor(s)
- Find and book a venue
- Ensure the venue is accessible
- Create an Etherpad for the workshop
- Set up a workshop registration page
- Set up a workshop website
- Recruit helpers
- Advertise your workshop
- Prepare to teach
- Prepare any handouts and required material
- Email attendees to remind them about location, timing, installation requirements, pre-workshop survey
- Arrange for coffee and snacks if desired
- Collect attendee names and emails at workshop
- Send out post-workshop survey (best at the very end of the workshop)
Before the workshop:
- Test your installation instructions to make sure they work as outlined
- Do a dry-run of the lesson
At the workshop:
- Remind attendees about the Code of Conduct
After the workshop:
- Gather feedback and adjust
- A projector
- Any adaptors
- Extension cords and powerstrips
- Guest log-ins and passwords for Wi-Fi
- Name tags and pens
- Name badges or stickers
- Registration form asks attendees if they need advance arrangements (sign-language interpreters, large-print handouts, lactation facilities)
- Ask if co-instructors need any advanced arrangements
- Send out links to workshop material in advance so attendees can adapt them if needed
- The building and room are accessible to those who cannot use stairs
- Elevators are available at the scheduled time
- There are accessible restrooms
- The room can accomodate service animals
- There is a microphone for instructors
- The projector screen is large enough to be easily read